Privacy and Cookies Policy
This privacy notice aims to give you information on how Hollins Homes Limited collects and processes your personal data through your use of this website, including any data you may provide through this website. You should only use this site if you agree to our use of information about you in accordance with this privacy notice.
Protecting your personal data
We’re committed to protecting your personal data and information. This policy applies to any personal information or “personal data” that we collect from you. It covers how we collect, use, disclose, transfer, store and destroy/remove your personal data.
Please read this policy carefully. By using our website, and any services we offer via our website, you are agreeing to the processing of your data as set out below. We sometimes use your data to provide additional marketing services but you can always opt out.
Who are we?
Hollins Homes Limited is the controller and responsible for your personal data (collectively referred to as “we”, “us” or “our” in this privacy notice).
Our commitment to you
We are committed to safeguarding your personal information and we comply with all data protection laws including the GDPR - General Data Protection Regulation.
When do we collect personal information about you?
We may collect personal information when you visit/access our website or other platform; contact us by telephone, email, SMS, letter or any other form of messaging; visit any of our offices or developments; complete any of our website forms for a service request; access information about our developments and/or new homes via a third-party provider, such as a property portal, e.g., Rightmove or others; whenever you enter into any transaction with us, whether it’s in person or any other way; if you request information from us with a view to entering into a transaction with us.
This may include for example your name, email address, postal address, telephone or mobile number. As well as information about your use of our website and the purpose of your visit to our website or the reason you made contact with us.
This policy also covers our use of any of your personal information, whether provided to us in person, over the phone, via email, SMS or any social messaging, via website forms, property portals or in other correspondence.
Sometimes we will require you to provide further personal information. This may be if you are purchasing or thinking about purchasing a home from us, or if you ask us to contact you with properties/developments that may be of interest to you. Whenever we do this, we will tell you why we are collecting this information and how we will use it.
Customer enquiries, questions or complaints via our social media pages, such as Twitter and Facebook, are passed on to the most appropriate person in our team, so that we can respond accordingly.
Our developments and sales offices use CCTV to make sure we provide a safe and secure environment for all visitors to our premises and to ensure the protection of our employees and property.
How will we use this information?
Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests.
We do not sell personal data to third parties and will only use your personal information to provide you with details of our own products, properties or developments which we believe will be of interest to you. In addition, we may use your information to:
• Contact you. If you have indicated a specific interest in a property/development, or a particular area in which we have properties/developments available.
• Provide a relevant service. If you have contacted us for a specific purpose or accessed our services by completing a website form and not opted out, we’ll take into account your perceived preferences for a specific property type or location. In the event that you do not wish to receive this personalised service, you can unsubscribe from our emails at any time by contacting us.
• Improve our service. We provide information to third parties for research and analytical purposes, so that we can improve the services we offer you.
Please rest assured that any personal information given to us for a specific use or purpose will not be used for any other purpose without your notification and (where appropriate) permission.
When will we contact you?
We may contact you:
• For legitimate purposes aligned with any contract we may have with you.
• In relation to a previous communication from you. This includes any comment or complaint concerning us, our services, properties or developments, or any previous contact we may have had with you.
• If you requested further information or signed up to a product, property or development, whether directly through us or via a third-party provider, such as a property portal.
• If you have expressed an interest in a specific product, property or development.
• To provide you with additional information concerning a specific property/development, type of property/ development or similar properties/developments to those in which you have expressed an interest.
• For marketing purposes if you have chosen to receive a service from us by completing one of our website forms and not opted out.
Contacting you for marketing purposes
We will only contact you for marketing purposes, via email, SMS or phone, if you have agreed to this or where you have requested a service from us and not opted out. You can unsubscribe from any of those sources at any time by contacting us at Hollins Homes Limited, Suite 4, 1 King Street, Manchester, M2 6AW or by email to firstname.lastname@example.org
We may personalise our communications with you based on the information you provide to us and the information we obtain when you use our platforms.
We do not allow the information we hold about you to be used for advertising purposes or contact from third parties. However, if you show an interest in a specific property/development or type of property/development via a third-party website, such as a property portal, this is outside of our remit – we have no control over who else can contact you.
Keeping your information private
Your information will be kept private and confidential, except where we are obliged/permitted to share it with third parties by law (e.g., Government bodies, law enforcement agencies and similar). We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
We will retain your information within our company, except:
• At your request: If you have requested that we share the information with you or have given your permission.
• To fulfil our contractual/similar obligations to you: For example, in connection with any property you are in the course of purchasing or have purchased from us, or which you had previously sought to purchase from us. For statistical or similar analysis in relation to purchase or use of our properties, products or any service we provide.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We will not transfer your personal data outside the European Economic Area. In the event there is a requirement to transfer data outside of the EEA from time to time, we will take all necessary steps to ensure the data is afforded the same safeguards and controls as those applied within the EEA.
When you enter into a contract with us we will set out, as comprehensively as possible, the purposes for which we may use your personal information in order to fulfil our contract with you and address any issues relating to our performance.
Whilst not sharing your personal information, we may use suitable and accredited third-party organisations specifically for the purpose of destroying or deleting any personal data.
How long do we store your information?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means and the applicable legal requirements.
We will use all reasonable efforts to delete (aside from the note of your request to be deleted) all information in our possession which constitutes, in our reasonable opinion, personal data belonging to you.
It is your right to request the deletion of your personal data from our records, except (as explained above) if it is necessary for us to perform our legal obligations or contractual obligations to you or another third party.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
A request for the deletion or correction of personal data should be addressed to the Data Controller at Hollins Homes Limited, Suite 4, 1 King Street, Manchester, M2 6AW or by email to email@example.com
Please note that while we always strive to comply with any requests you make, we cannot guarantee to action any request for the deletion or rectification of your personal data if it is not made using the method outlined above.
Within reason, we will aim to make anonymous and/or delete any of the personal data which we hold in relation to you. It is in the nature of digital or computer records that we cannot guarantee that every trace or record of your personal data will be removed, but we will delete it as far as it is reasonably possible for us to do so.
Finding out what personal information we hold
Under the current Data Protection Act, you have the right to request a copy of any personal information we hold about you and to have any inaccuracies corrected.
So that we avoid any delays to your application, please address any questions concerning our privacy and cookies policy to the Data Controller at the registered office of Hollins Homes Limited set out below or using the email address provided in this policy.
Accessing our platforms from outside the UK
Depending upon your location, different privacy rules may apply as a matter of law. These are presently harmonised within the EU, but you should note that any personal information that we use or process is done so in accordance with the law applicable in England, Wales or Scotland, as appropriate.
Web browser cookies
A cookie contains a small amount of data and (typically) a unique identifier. When you access our website or platforms (or those of third-party providers) a cookie will be sent to your device. The cookie records information about your online preferences and therefore allows us to tailor our website and any contact with you to your specific interests.
The information we obtain by monitoring all visits to our website enables us to improve, through anonymous analysis, our services to our customers and visitors.
Your web browser may also provide us with information concerning your device, such as an IP address or details about the browser you are using. For example, if you are looking at a specific location or property, we may use your location to ensure that any web pages or communications are tailored to you.
Please note, you are able to change your cookies settings to control access to any device you are using.
We cannot control any information concerning websites other than those operated by us. You must refer to those websites for their terms and conditions and privacy policies.
Changes to our privacy and cookies policy
We may make changes and update our privacy and cookies policy from time to time and in accordance with updated legislation. Any such changes will be shown here as part of our privacy and cookies policy and will apply from the date that they are published. We are unable to contact you directly to inform you of these changes, other than in response to a specific request made to our Data Controller as referred to above.
Contacting us concerning our privacy and cookies policy
Any contact you wish to make with us concerning this policy or how it works in practice should be directed to the Data Controller. Please either write using the email address provided, or via post to our registered office at Hollins Homes Limited, Suite 4, 1 King Street, Manchester, M2 6AW or email to firstname.lastname@example.org
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.gov.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
This policy was last updated on 23 May 2018.